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Applicant Privacy Notice

Effective Date: March 16, 2026

This Applicant Privacy Notice describes how Embroker, Inc. and its affiliates or subsidiary companies (“Embroker,” “we,” “our,” or “us”) collect, use, and disclose personal information of job applicants (“applicants”). This notice applies to all applicants, regardless of location. For applicants who are residents of California, it also explains your rights under the California Consumer Privacy Act (“CCPA”) and the California Privacy Rights Act (“CPRA”).

1. Personal Information We Collect

During the recruitment process, we may collect the following categories of personal information from all applicants:

  • Identifiers such as name, email address, phone number, and mailing address
  • Professional or employment-related information, including resume details, employment history, and qualifications
  • Education information, including institutions attended and degrees obtained
  • Licenses and accreditations
  • Military service information
  • Internet or electronic activity information collected when you apply through our systems
  • Audio, electronic, or visual information, such as recordings of interviews conducted via video conferencing platforms or recorded assessments, where permitted by law
  • Personal reference checks where permitted by law
  • Background check information where permitted by law
  • Any other information you choose to provide during the recruiting process

This section applies to all applicants, regardless of their location.

2. Sources of Personal Information

We may collect personal information from the following sources:

  • Information you provide directly through job applications or interviews
  • Recruiting platforms or applicant tracking systems
  • Professional references or background check providers
  • Publicly available sources such as professional networking sites or social media

3. Purposes for Collecting Personal Information

We use applicant personal information to:

  • Evaluate qualifications and suitability for employment
  • Communicate with applicants regarding job opportunities
  • Conduct interviews and recruitment assessments
  • Perform background checks where applicable
  • Comply with legal obligations and internal policies
  • Improve our recruitment processes

4. Sharing of Personal Information

We may share personal information with:

  • People Operations and internal hiring teams
  • Service providers supporting recruitment activities (e.g., applicant tracking systems, background check providers)
  • Legal or regulatory authorities when required by law

5. Retention of Personal Information

We retain applicant information for as long as necessary to fulfill recruiting purposes and comply with applicable legal obligations.

6. California Privacy Rights (For California Residents Only)

California residents may have the following rights under applicable law:

  • The right to know what personal information is collected
  • The right to request deletion of personal information, subject to legal and regulatory document retention requirements
  • The right to correct inaccurate information
  • The right to limit the use of certain sensitive personal information

For additional information, or if you have questions regarding this Privacy Policy or privacy practices at Embroker, please send correspondence to privacy@embroker.com or via postal mail to:


Embroker
Attn.: Legal Department
2021 Fillmore St., PMB 21
San Francisco, CA 94115

7. Global Privacy Notice (Optional for Non-California Applicants)

All applicants, regardless of location, have the right to understand how their personal information is collected, stored, and used. For questions about privacy practices or to request access, correction, or deletion of personal information, applicants should consult Embroker’s Privacy Policy and thereafter, with specific questions or requests, may send correspondence to privacy@embroker.com.

8. Updates to This Notice

This Privacy Policy may be revised at any time to reflect changes in the law or in Embroker’s business operations, and Embroker adopts any requirements as required by law, incorporating these by this reference until it is specified in an update to this Privacy Policy. Any changes will be effective immediately upon the posting of the revised Privacy Policy. Sometimes there may be material changes to this Privacy Policy that we want to apply retroactively. It is the user’s responsibility to check this document regularly for changes unless we are required by law to otherwise provide notifications or updates.